[Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Laura Abbott]

On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd
like to announce the voting procedures for the 2020 TAB elections.
The pool of eligible voters will consist of the following:

1) All attendees of the Linux Plumbers conference (i.e. kernel summit)

2) Anyone who is not a kernel summit attendee will also be eligible to
vote if the following criteria are met:
-- There exists three kernel commits in a mainline or stable released
kernel that
--- Have a commit date in the year 2019 or 2020
--- Contain an e-mail address in one of the following tags or merged
tags (e.g. Reviewed-and-tested-by)
---- Signed-off-by
---- Tested-by
---- Reported-by
---- Reviewed-by
---- Acked-by

We will be using the electronic voting method that we used in 2019. All
Linux Plumbers Attendees will automatically receive a ballot. Anyone
who is otherwise eligible to vote should e-mail 
tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
for requesting a ballot is August 17, 00:00 UTC (one week before
Linux Plumbers)

For those who would like to know the thought process behind this:

Last year, we successfully used electronic voting for the TAB
elections. Given the circumstances of this year, we have no other
reasonable option for voting. While we could continue to limit voting to
kernel summit attendees, one of the goals of moving away from in person
voting was to potentially expand the voter pool. Since kernel summit is
not being held in person this year, it makes sense to expand the voting
pool at the same time.

We will be sending a call for nominations and announcements about
when voting will start at a later date.

If you have any questions, feel free to reach out to the tab at
tab@lists.linuxfoundation.org
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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Bird, Tim]

> -----Original Message-----
> From:  Laura Abbott
> 
> On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd
> like to announce the voting procedures for the 2020 TAB elections.
> The pool of eligible voters will consist of the following:
> 
> 1) All attendees of the Linux Plumbers conference (i.e. kernel summit)
> 
> 2) Anyone who is not a kernel summit attendee will also be eligible to
> vote if the following criteria are met:
> -- There exists three kernel commits in a mainline or stable released
> kernel that
> --- Have a commit date in the year 2019 or 2020
> --- Contain an e-mail address in one of the following tags or merged
> tags (e.g. Reviewed-and-tested-by)
> ---- Signed-off-by
> ---- Tested-by
> ---- Reported-by
> ---- Reviewed-by
> ---- Acked-by
> 
> We will be using the electronic voting method that we used in 2019. All
> Linux Plumbers Attendees will automatically receive a ballot. Anyone
> who is otherwise eligible to vote should e-mail
> tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
> for requesting a ballot is August 17, 00:00 UTC (one week before
> Linux Plumbers)
> 
> For those who would like to know the thought process behind this:
> 
> Last year, we successfully used electronic voting for the TAB
> elections. Given the circumstances of this year, we have no other
> reasonable option for voting. While we could continue to limit voting to
> kernel summit attendees, one of the goals of moving away from in person
> voting was to potentially expand the voter pool. Since kernel summit is
> not being held in person this year, it makes sense to expand the voting
> pool at the same time.
> 
> We will be sending a call for nominations and announcements about
> when voting will start at a later date.
> 
> If you have any questions, feel free to reach out to the tab at
> tab@lists.linuxfoundation.org

I know it's a lot of work to put this together.  Thanks very much for this
new process.  I think it's a great change.

Regards,
  -- Tim
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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Daniel Vetter]

On Tue, Jul 28, 2020 at 12:44 AM Bird, Tim <Tim.Bird@sony.com> wrote:
>
> > -----Original Message-----
> > From:  Laura Abbott
> >
> > On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd
> > like to announce the voting procedures for the 2020 TAB elections.
> > The pool of eligible voters will consist of the following:
> >
> > 1) All attendees of the Linux Plumbers conference (i.e. kernel summit)
> >
> > 2) Anyone who is not a kernel summit attendee will also be eligible to
> > vote if the following criteria are met:
> > -- There exists three kernel commits in a mainline or stable released
> > kernel that
> > --- Have a commit date in the year 2019 or 2020
> > --- Contain an e-mail address in one of the following tags or merged
> > tags (e.g. Reviewed-and-tested-by)
> > ---- Signed-off-by
> > ---- Tested-by
> > ---- Reported-by
> > ---- Reviewed-by
> > ---- Acked-by
> >
> > We will be using the electronic voting method that we used in 2019. All
> > Linux Plumbers Attendees will automatically receive a ballot. Anyone
> > who is otherwise eligible to vote should e-mail
> > tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
> > for requesting a ballot is August 17, 00:00 UTC (one week before
> > Linux Plumbers)
> >
> > For those who would like to know the thought process behind this:
> >
> > Last year, we successfully used electronic voting for the TAB
> > elections. Given the circumstances of this year, we have no other
> > reasonable option for voting. While we could continue to limit voting to
> > kernel summit attendees, one of the goals of moving away from in person
> > voting was to potentially expand the voter pool. Since kernel summit is
> > not being held in person this year, it makes sense to expand the voting
> > pool at the same time.
> >
> > We will be sending a call for nominations and announcements about
> > when voting will start at a later date.
> >
> > If you have any questions, feel free to reach out to the tab at
> > tab@lists.linuxfoundation.org
>
> I know it's a lot of work to put this together.  Thanks very much for this
> new process.  I think it's a great change.

Same here, I think this is excellent.

I do think the big masses of contributors have fairly different pain
points and issues from what makes maintainer's lifes hard, so for the
imo very unlikely outcome that this will shift the TAB to be one-sided
representing contributors only, no maintainers, we can easily fix that
by formalizing a subset of the maintainer summit as a permanent thing.
De facto this is how things work anyway, can't merge stuff without
maintainers :-)

Cheers, Daniel
-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch
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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Laura Abbott]

On 7/27/20 5:31 PM, Laura Abbott wrote:
> On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd
> like to announce the voting procedures for the 2020 TAB elections.
> The pool of eligible voters will consist of the following:
> 
> 1) All attendees of the Linux Plumbers conference (i.e. kernel summit)
> 
> 2) Anyone who is not a kernel summit attendee will also be eligible to
> vote if the following criteria are met:
> -- There exists three kernel commits in a mainline or stable released
> kernel that
> --- Have a commit date in the year 2019 or 2020
> --- Contain an e-mail address in one of the following tags or merged
> tags (e.g. Reviewed-and-tested-by)
> ---- Signed-off-by
> ---- Tested-by
> ---- Reported-by
> ---- Reviewed-by
> ---- Acked-by
> 
> We will be using the electronic voting method that we used in 2019. All
> Linux Plumbers Attendees will automatically receive a ballot. Anyone
> who is otherwise eligible to vote should e-mail 
> tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
> for requesting a ballot is August 17, 00:00 UTC (one week before
> Linux Plumbers)
> 
> For those who would like to know the thought process behind this:
> 
> Last year, we successfully used electronic voting for the TAB
> elections. Given the circumstances of this year, we have no other
> reasonable option for voting. While we could continue to limit voting to
> kernel summit attendees, one of the goals of moving away from in person
> voting was to potentially expand the voter pool. Since kernel summit is
> not being held in person this year, it makes sense to expand the voting
> pool at the same time.
> 
> We will be sending a call for nominations and announcements about
> when voting will start at a later date.
> 
> If you have any questions, feel free to reach out to the tab at
> tab@lists.linuxfoundation.org

As a reminder, this vote is coming up. Some FAQs from last year on
virtual voting:

Q: What's the software used for voting?
A: We will be using the hosted version of the Condorcet Internet
Voting Service (CIVS) at https://civs.cs.cornell.edu

Q: Is this code open source?
A: Yes. The code is available under a BSD-like research license

Q: Is this method of voting secure?
A: Privacy and security is a focus of CIVS. See
https://civs.cs.cornell.edu/sec_priv.html for more information.

Q: The website mentions ranked choice voting. What is this?
A: In ranked choice voting, you rank your preferred choices from most
to least liked. The theory is this results in a more accurate
representation of what the voter pool wants.

Q: The description mentions an 'election supervisor'. What is this role?
A: The election supervisor's role is to start and stop the poll, send
links to voters, and set various options for the poll. A single e-mail
address is used to e-mail the link to manage the election, after which
anyone with the link can manage the poll.

Q: Who is the election supervisor for the TAB elections?
A: We have created a mailing list for election management, 
tab-elections@lists.linuxfoundation.org

Q: What if I lose the e-mail before I vote?
A: Please e-mail tab-elections@lists.linuxfoundation.org

Q: What if I want to change my vote?
A: This is not possible, please make sure you've made your final choices
when you click submit.

Q: What if I want to practice voting?
A: CIVS has a number of sample polls available. Feel free to vote in 
those to see how the process works.
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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Johannes Berg]

Hi Laura,

Seeing your reminder reminded me :)

> We will be using the electronic voting method that we used in 2019. All
> Linux Plumbers Attendees will automatically receive a ballot. Anyone
> who is otherwise eligible to vote should e-mail 
> tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
> for requesting a ballot is August 17, 00:00 UTC (one week before
> Linux Plumbers)

Will you be sending out some kind of voting tokens for the ballot? And
if so, when is that supposed to happen? I (believe I) have requested a
ballot, but didn't get a response so far.

Thanks,
Johannes

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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Laura Abbott]

On 8/13/20 10:31 AM, Johannes Berg wrote:
> Hi Laura,
> 
> Seeing your reminder reminded me :)
> 
>> We will be using the electronic voting method that we used in 2019. All
>> Linux Plumbers Attendees will automatically receive a ballot. Anyone
>> who is otherwise eligible to vote should e-mail
>> tab-elections@lists.linuxfoundation.org to request a ballot. The deadline
>> for requesting a ballot is August 17, 00:00 UTC (one week before
>> Linux Plumbers)
> 
> Will you be sending out some kind of voting tokens for the ballot? And
> if so, when is that supposed to happen? I (believe I) have requested a
> ballot, but didn't get a response so far.
> 
> Thanks,
> Johannes
> 

The voting itself will be taking place during the week of Linux
Plumbers/Kernel summit, August 24-28. Keep an eye out for the
ballot during that time period. We'll send out another e-mail
when the ballots go out.

Thanks,
Laura
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Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Johannes Berg]

On Thu, 2020-08-13 at 10:35 -0400, Laura Abbott wrote:

> The voting itself will be taking place during the week of Linux
> Plumbers/Kernel summit, August 24-28. Keep an eye out for the
> ballot during that time period. We'll send out another e-mail
> when the ballots go out.

OK, thanks for the info. Good enough for now I guess.

Perhaps it might be nice to send out an acknowledgement ("your
registration has been received"), to
 (a) avoid this question, and
 (b) catch any technical errors (emails not delivered, ...)

But knowing that no response was expected already helps :)

Thanks,
johannes

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[Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Laura Abbott]

Hi,

On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd like to
take this opportunity to announce the voting procedures for the 2019 TAB
elections. As was announced[1], this year we are moving to electronic voting.

Everyone who is registered for kernel summit (co-located with Linux Plumbers
Conference in Lisbon this year) by September 8th 2019 is eligible to vote in
this year's TAB elections. This includes everyone registered for Plumbers and
Maintainers summit. All eligible voters will receive a link from
Condorcet Internet Voting Service (https://civs.cs.cornell.edu) by the
start of the first Plumbers session (September 9th 10am UTC+1). The voting
will run until September 11th at 10am UTC+1.

The list of all candidates and their platform is available at the following
Google doc

https://docs.google.com/document/d/1E3_W1c-xJMx9o2PCnKiGt3vqs-mPh77yNO4GSqNipOQ/edit?usp=sharing

We will also be hosting an open TAB session at Plumbers on Monday
September 9th at 18:30. A more detailed FAQ about voting procedures is
below.

If you have any questions, feel free to reach out to
tab@lists.linux-foundation.org .

Thanks,
Laura

P.S. Please consider this a reminder to send in your TAB nominations!

[1] https://lists.linuxfoundation.org/pipermail/ksummit-discuss/2019-July/006582.html

---

Q: Why are we making this change?
A: As explained in the previous announcement,
https://lists.linuxfoundation.org/pipermail/ksummit-discuss/2019-July/006582.html
In person voting has a number of limitations. We'd like to move to electronic
voting with the objective of giving more members of our community a voice in
the membership of the TAB

Q: Who is eligible to vote?
A: All registered attendees of Plumbers and Kernel Maintainers Summit are
eligible.

Q: If I am registered for Plumbers but not attending can I still vote?
A: We will be sending the e-mail to all registered attendees before confirming
they are present.

Q: Can I register for Plumbers just to vote?
A: Plumbers is sold out this year.

Q: Why bother with electronic voting if the voting pool is still conference
attendees?
A: The kernel philosophy is small incremental changes. Based on discussions
with the TAB, changing the voting method and widening the voting pool
simultaneously was too much for one year. The goal is to run the electronic
voting this year with the same voting pool and then discuss how voting will
work in subsequent years.

Q: When does voting start?
A: E-mails with the voting link will be sent out before the start of the
first Plumbers session on Monday September 9th at 10am UTC+1

Q: When does voting end?
A: Voting ends on September 11th at 10am UTC+1

Q: What's the software used for voting?
A: We will be using the hosted version of the Condorcet Internet Voting Service
(CIVS) at https://civs.cs.cornell.edu

Q: Is this code open source?
A: Yes. The code is available under a BSD-like research license

Q: How do I vote?
A: You will receive an e-mail by Monday September 9th at 10am UTC+1 with
a link to vote.

Q: Is this method of voting secure?
A: Privacy and security is a focus of CIVS. See
https://civs.cs.cornell.edu/sec_priv.html for more information.

Q: The website mentions ranked choice voting. What is this?
A: In ranked choice voting, you rank your preferred choices from most
to least liked. The theory is this results in a more accurate representation
of what the voter pool wants. This is a different method than we've used
for TAB elections in the past where you indicated your preferred $n out
of $m candidates. Because we are using the hosted version of CIVS, we did
not have the option to use our old method of voting.

Q: The description mentions an 'election supervisor'. What is this role?
A: The election supervisor's role is to start and stop the poll, send
links to voters, and set various options for the poll. A single e-mail
address is used to e-mail the link to manage the election, after which
anyone with the link can manage the poll.

Q: Who is the election supervisor for the TAB elections?
A: We have created a mailing list for election management. This mailing
list contains individuals from the kernel community who are not running
for the TAB this year, similar to in-person proctors from past years.
We are still working on getting the mailing list set up, the address will
be announced when it is ready.

Q: What if I lose the e-mail before I vote?
A: Please e-mail the election list, address to be announced

Q: What if I want to change my vote?
A: This is not possible, please make sure you've made your final choices
when you click submit.

Q: What if I want to practice voting?
A: CIVS has a number of sample polls available. Feel free to vote in those
to see how the process works.

Q: What if something unforeseen happens with electronic voting and we don't
end up with results?
A: We will arrange an in person vote similar to previous years.

Q: What if I have questions not addressed here?
A: E-mail tab@lists.linuxfoundation.org for the current Technical Advisory
Board or the election list, address to be announced

Re: [Ksummit-discuss] Linux Foundation Technical Advisory Board Elections -- voting procedures

[Laura Abbott]

> On Sep 3, 2019, at 7:13 AM, Laura Abbott <laura@labbott.name> wrote:
> 
> Hi,
> 
> On behalf of the Linux Foundation Technical Advisory Board (TAB), I'd like to
> take this opportunity to announce the voting procedures for the 2019 TAB
> elections. As was announced[1], this year we are moving to electronic voting.
> 
> Everyone who is registered for kernel summit (co-located with Linux Plumbers
> Conference in Lisbon this year) by September 8th 2019 is eligible to vote in
> this year's TAB elections. This includes everyone registered for Plumbers and
> Maintainers summit. All eligible voters will receive a link from
> Condorcet Internet Voting Service (https://civs.cs.cornell.edu) by the
> start of the first Plumbers session (September 9th 10am UTC+1). The voting
> will run until September 11th at 10am UTC+1.
> 
> The list of all candidates and their platform is available at the following
> Google doc
> 
> https://docs.google.com/document/d/1E3_W1c-xJMx9o2PCnKiGt3vqs-mPh77yNO4GSqNipOQ/edit?usp=sharing
> 
> We will also be hosting an open TAB session at Plumbers on Monday
> September 9th at 18:30. A more detailed FAQ about voting procedures is
> below.
> 
> If you have any questions, feel free to reach out to
> tab@lists.linux-foundation.org .
> 
> Thanks,
> Laura
> 
> P.S. Please consider this a reminder to send in your TAB nominations!
> 
> [1] https://lists.linuxfoundation.org/pipermail/ksummit-discuss/2019-July/006582.html
> 
> ---
> 
> Q: Why are we making this change?
> A: As explained in the previous announcement,
> https://lists.linuxfoundation.org/pipermail/ksummit-discuss/2019-July/006582.html
> In person voting has a number of limitations. We'd like to move to electronic
> voting with the objective of giving more members of our community a voice in
> the membership of the TAB
> 
> Q: Who is eligible to vote?
> A: All registered attendees of Plumbers and Kernel Maintainers Summit are
> eligible.
> 
> Q: If I am registered for Plumbers but not attending can I still vote?
> A: We will be sending the e-mail to all registered attendees before confirming
> they are present.
> 
> Q: Can I register for Plumbers just to vote?
> A: Plumbers is sold out this year.
> 
> Q: Why bother with electronic voting if the voting pool is still conference
> attendees?
> A: The kernel philosophy is small incremental changes. Based on discussions
> with the TAB, changing the voting method and widening the voting pool
> simultaneously was too much for one year. The goal is to run the electronic
> voting this year with the same voting pool and then discuss how voting will
> work in subsequent years.
> 
> Q: When does voting start?
> A: E-mails with the voting link will be sent out before the start of the
> first Plumbers session on Monday September 9th at 10am UTC+1
> 
> Q: When does voting end?
> A: Voting ends on September 11th at 10am UTC+1
> 
> Q: What's the software used for voting?
> A: We will be using the hosted version of the Condorcet Internet Voting Service
> (CIVS) at https://civs.cs.cornell.edu
> 
> Q: Is this code open source?
> A: Yes. The code is available under a BSD-like research license
> 
> Q: How do I vote?
> A: You will receive an e-mail by Monday September 9th at 10am UTC+1 with
> a link to vote.
> 
> Q: Is this method of voting secure?
> A: Privacy and security is a focus of CIVS. See
> https://civs.cs.cornell.edu/sec_priv.html for more information.
> 
> Q: The website mentions ranked choice voting. What is this?
> A: In ranked choice voting, you rank your preferred choices from most
> to least liked. The theory is this results in a more accurate representation
> of what the voter pool wants. This is a different method than we've used
> for TAB elections in the past where you indicated your preferred $n out
> of $m candidates. Because we are using the hosted version of CIVS, we did
> not have the option to use our old method of voting.
> 
> Q: The description mentions an 'election supervisor'. What is this role?
> A: The election supervisor's role is to start and stop the poll, send
> links to voters, and set various options for the poll. A single e-mail
> address is used to e-mail the link to manage the election, after which
> anyone with the link can manage the poll.
> 
> Q: Who is the election supervisor for the TAB elections?
> A: We have created a mailing list for election management. This mailing
> list contains individuals from the kernel community who are not running
> for the TAB this year, similar to in-person proctors from past years.
> We are still working on getting the mailing list set up, the address will
> be announced when it is ready.
> 
> Q: What if I lose the e-mail before I vote?
> A: Please e-mail the election list, address to be announced
> 
> Q: What if I want to change my vote?
> A: This is not possible, please make sure you've made your final choices
> when you click submit.
> 
> Q: What if I want to practice voting?
> A: CIVS has a number of sample polls available. Feel free to vote in those
> to see how the process works.
> 
> Q: What if something unforeseen happens with electronic voting and we don't
> end up with results?
> A: We will arrange an in person vote similar to previous years.
> 
> Q: What if I have questions not addressed here?
> A: E-mail tab@lists.linuxfoundation.org for the current Technical Advisory
> Board or the election list, address to be announced
> 

The mailing list for questions about elections is tab-elections@lists.linuxfoundation.org